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Leads Direct is committed to ensuring the goods and services it purchases are manufactured, delivered, used and disposed of in an environmentally and socially responsible manner and deliver long term value for money for the Company and the customers it serves.
Leads Direct will regularly review and update its corporate objectives to include sustainability and consult with key stakeholders to develop its Sustainable Development Strategy.
Buying more sustainably offers potential whole life cost savings, supports our commitment to Corporate Social Responsibility, safeguards our reputation as a responsible company, and protects the health of staff and the public at large.
The key objectives addressed by this policy are:
The company will define measures relating to each of these objectives.
This policy applies to all purchasing activities within the company.
To support its spend analysis and work-planning, Leads Direct will establish a process to assess the following criteria at sub-category level:
This will be used to prioritise sub-categories for sustainability improvement activities.
Prior to any proposed procurement, buyers will review the aggregate requirement to minimise volume, scale, costs and environmental impact. Buyers will establish that:
Prior to any substantial procurement process, Leads Direct will review the purchase against the key sustainability objectives listed above. Where relevant, Leads Direct will identify actions to reduce impacts through the use of comprehensive specifications, evaluation criteria, supplier development and continuous improvement.
Whole Life Costing (Intermediate & advanced)
Where relevant, Leads Direct will evaluate all procurement on the basis of long term value for money, using whole life costing to assess:
This approach should be used for all capital investments, waste contracts and where comparing consumables against reusable alternatives. For key cost categories, such as energy, price escalation indices will be used to reflect cost increases over time. Leads Direct will review the feasibility of expanding this approach to include costs and benefits affecting customers and external social and environmental costs.
Leads Direct will explore the feasibility of adopting minimum social and environmental standards for products and services. Where there is no significant increase in cost or supply risks, these will be adopted as Mandatory Minimum Standards.
Leads Direct considers Sustainability to be a key aspect of its commitment to innovation. Leads Direct will prioritise key suppliers with the highest spend and sustainability impacts for targeted supplier development activities. These will be given senior management support and focus on continuous improvement and tangible delivery of sustainability benefits throughout the supply chain.
Leads Direct will work with these suppliers to explore service-based contracts for products. This will encourage suppliers to hold responsibility for the whole life management of products, using gain share and incentives to reduce whole life costs and environmental impacts.
Leads Direct will encourage suppliers to propose innovations which improve the sustainability of their tender responses and reflect this in tender evaluation criteria. Suppliers should recognise the commitment of Leads Direct to sustainability and strive to offer innovative and cost effective sustainable solutions.
All other staff directly or indirectly involved in procurement activity, will receive “Sustainability Awareness” training.
“Sustainable Procurement” training will be incorporated in to the induction, job
descriptions, objectives and recruitment criteria for all relevant staff and the source
planning and contract management processes. Norman Lewis will appoint a
“Sustainability Champion” to promote and support sustainable procurement practices.
Norman Lewis will review the feasibility of an incentive scheme to encourage buyers
to improve their sustainable procurement performance.
To communicate this policy to suppliers and other interested parties, Leads Direct will place a copy of this Procurement Policy on its website.
This policy will be reviewed on a six monthly basis and exceptionally following any new Government initiatives.